Privacy Policy

Office of Administrative Law, Privacy Policy

Overview

The privacy and security of your personal information is of the utmost importance to us. We collect relevant personal information through lawful means to implement the California Administrative Procedure Act (Government Code section 11340 et seq.). We communicate the purpose for which the information will be used at or prior to the time of collection. Any subsequent use will be consistent with the original purpose. We will not disclose your personal data without your consent unless authorized by law. We use security controls to protect all of your information from unauthorized viewing by either internal or external sources. Personal information refers to confidential data or other documentary material, regardless of physical form or characteristic, received, owned, used, or produced by the Office of Administrative Law (OAL).

You have the right to know what types of information we gather and how we use it. You may review your information and bring any inaccuracies to our attention. Our policies regarding the personal information we collect and manage are governed by law, including the Information Practices Act (Civil Code section 1798 et seq.).

We are committed to protecting your privacy rights. To demonstrate our commitment, we adopted the Information Privacy Principles for Individuals based on the California Information Practices Act. These principles illustrate the policies we have established to protect your privacy.

We ensure that your information is protected whenever you visit our website. For details on how we protect your privacy, please review the following information:

Information we collect

Each time you visit our website, we automatically record the following information:

 

Information Definition
Date Date of visit
Time Time of visit
Client IP Address Your Internet Protocol Address – your computer’s address
Server IP Address Internet Protocol Address of our web server – our server’s address
Referrer Uniform Resource Locator (URL) of the web page that sent the requested file
HTTP Hypertext Transfer Protocol – software that runs the web
HTTP Status Codes that indicate the condition of the request, report errors, and other necessary information, e.g., 404 Requested Page Not Found
HTTP Request URL The address of the web page or file you requested
Bytes Sent Amount of data you downloaded during your visit
Bytes Received Amount of data you uploaded during your visit
User Agent Name and version of your web browser or other software that requested information from us
Protocol Version Version of HTTP used by your web browser
Cookie A small text file, primarily use to customize web pages for the visitor. We limit our use of cookies as stated below.

 

Cookies

Whenever you visit a website, a small piece of information called a cookie can be sent to your computer. The main purpose of a cookie is to identify and customize webpages for you.

OAL uses electronic cookies to collect and temporarily store various types of information. Cookies created on your computer, from using our website, do not contain personal or confidential information about you and will only be used to monitor activity on our website. We aggregate statistics from users who have these cookies.

You can refuse the cookie or delete the cookie file from your computer by using any of the widely available methods. However, if you turn your cookies option off, some of our online services may not be accessible.

What we do with the information collected

We use the information gathered to help us improve our website and to process your requests. We do not sell your information or distribute it to anyone outside of OAL unless required by law. We may be required to comply with subpoenas and government orders, and provide information to the extent permissible by law.

Protecting your privacy

OAL uses information security controls to protect the personal information we collect and maintain against loss, unauthorized access, and illegal use, modification or disclosure. Security measures are integrated into the design, implementation, and day-to-day operations of the entire OAL business environment. OAL protects the integrity of all communications and computing infrastructure by implementing password authentication, monitoring, auditing, and encryption of browser communications. Staff are trained on procedures for the management of personal information, including limitations on the release of information. Access to personal information is limited to staff whose work requires such access. Confidential information is destroyed according to OAL’s records retention schedule and periodic reviews are performed to ensure that proper information management policies and procedures are understood and followed.

There are things you can do to protect your privacy. Be sure to update your browser and operating system regularly. For more information on how you can protect your privacy, visit the Privacy Enforcement and Protection page on the Office of the Attorney General website.

Any information we acquire, including information collected on our website, may be released if requested as stated in the Information Practices Act of 1977 (see Civil Code Section 1798).

Electronically collected personal information is exempt from disclosure when requested under the California Public Records Act (see Government Code Section 6250).

Links to other websites

Our website includes links to other websites. We provide these links as a convenience. Please read the privacy policy of any website that collects your personal information. These websites and their privacy policies are not under our control.

Notification of changes

We may revise our privacy policy. We will prominently post any revision on our website 30 days before implementation.

OAL will provide additional information about our privacy policy upon request. Send inquiries to:

Office of Administrative Law

Attn: Privacy Officer

300 Capitol Mall, Suite 1250

Sacramento, CA 95814.

 

Email inquiries should be addressed to staff@oal.ca.gov.

 

Effective date 11.1.2016